Terms and Conditions of Participation

Soloist Performance Program with Orchestra - «Concerto Pro Stage»

Last updated: 14.07.2026

These Terms and Conditions govern applications for and participation in the Soloist Performance Program with Orchestra programmes organised by ICM Concert Agency.

By submitting an application and, following successful selection, confirming participation and making the required payment, the Participant accepts these Terms and Conditions.

1. Organiser

The programmes are organised by:

ICM Concert Agency
Rybná 716/24
110 00 Prague
Czech Republic

2. Selection of Participants

Participation is subject to prior artistic selection.

An applicant may be accepted only if their demonstrated level of performance is considered suitable for rehearsing and performing the selected repertoire with a professional orchestra in a public concert.

The selection is carried out by a jury consisting of:

• representatives of the orchestra’s artistic council;
• the conductor.

The Organiser provides the administrative framework but does not determine the artistic decision of the jury.

Submission of an application does not guarantee acceptance.

An applicant who has successfully passed the selection and confirmed participation is referred to as the Participant or Soloist.

3. Programme Information

The following programme-specific information is stated on the webpage of each individual Soloist Performance Program with Orchestra programme:

• repertoire;
• programme dates;
• rehearsal schedule;
• orchestra;
• conductor;
• venue;
• participation fee;
• included services;
• rehearsal and performance time;
• other programme-specific information.

The information published for the selected programme forms an integral part of these Terms and Conditions.

4. Application and Payment Deadlines

Application deadlines, application review fees, participation fees and payment deadlines are stated on the relevant application and programme pages.

A place in the programme is confirmed only after:

1. the applicant has successfully passed the artistic selection;
2. the participation fee has been paid within the stated deadline.

5. Participant Eligibility and Responsibilities

Every Participant must:

• be over 16 years of age on the first day of the programme;
• hold valid health insurance covering the Czech Republic;
• be legally entitled to enter and stay in the Czech Republic;
• have at least CEFR A2 proficiency in at least one of these languages: English, German or Czech;
• comply with reasonable organisational, artistic and safety instructions.

Participants under 18 must provide any parental or legal-guardian consent required for their participation and travel.

The Participant is responsible for:

• passports;
• visas and travel authorisations;
• insurance;
• transport;
• accommodation;

unless expressly stated otherwise in the relevant programme description.

6. Rehearsals and Public Concert

Every accepted Participant is guaranteed the rehearsal and public concert participation time stated on the webpage of the selected programme.

7. Artistic Preparedness and Admission to the Public Concert

Participants are expected to arrive with the agreed repertoire fully prepared.

A Participant may be excluded from the public concert if:

• an essential rehearsal has been missed without justified reason;
• at the general rehearsal the Participant’s level of preparedness is clearly below that reasonably required for a public performance with a professional orchestra.

The decision is taken jointly by:

• representatives of the orchestra’s artistic council;
• the conductor;
• the Organiser.

8. Video and Audio Recording

Participants receive:

• video recordings of their rehearsals;
• video recordings of their concert performance.

The concert is recorded using:

• multiple cameras;
• separate professional audio recording.

The Participant may use the provided recording publicly for personal and professional promotion.

Public use may be restricted where the artistic level of the concert performance is clearly below an acceptable standard, in order to protect the professional reputation of the Soloist, orchestra and conductor.

9. Professional Conduct and Concert Etiquette

Participants must observe the professional standards normally expected of classical-music soloists, including:

• appropriate concert dress;
• punctuality;
• professional behaviour during rehearsals;
• stage etiquette;
• respect for the conductor, orchestra, staff and other participants.

The Organiser or conductor may provide additional practical instructions before the concert.

10. Application Review Fee

The application review fee covers:

• administrative assessment of the application;
• artistic assessment of the submitted performance materials.

The application review fee is non-refundable.

11. Participation Fee, Cancellation and Refunds

The participation fee is refundable only if the paid programme is cancelled by the Organiser.

The following personal expenses are not refundable by the Organiser:

• travel;
• accommodation;
• visa expenses;
• other personal expenses.

12. Force Majeure

The Organiser shall not be liable for cancellation, failure or delay caused by force majeure or other circumstances beyond its reasonable control.

13. Personal Data

Personal data is processed for:

• applications;
• artistic selection;
• communication;
• payment;
• programme organisation;
• production of recordings.

Personal data shall be processed in accordance with applicable data-protection law, including the General Data Protection Regulation (GDPR).

14. Governing Law

These Terms and Conditions and the contractual relationship between the Organiser and the Participant are governed by the laws of the Czech Republic.